How to Use Google Desktop Search to Search your PC

Google Desktop Search

With this era of Internet, most people are frequent users of computers. Many of us use computer systems through out the day, accumulating morasses of information in various formats, which include email, digital picture, word document, spreadsheet, presentation file, e-book, article, other downloaded files, music, visited web pages, and many others. We stuff them in multiple folders in our Personal computer. Before we know it, our hard drives become a storeroom of misplaced items. As a result, finding a needed document of information some times turn into a daunting task!

The search function integrated to Microsoft Windows is not a big help either. It requires you to know, albeit vaguely, where the file could possibly be located. If your data storage is significant and you made a search on your whole hard disk, it might take age groups to get search results and, then again, there is no assure that you will find the right file. Frustrating? Thanks to new Google Desktop Search this is about to change!

What is Google Desktop Search?

Google Desktop Search is a free download-able small program, which will quickly and easily find your files no matter where in your hard disk drive they may be stored. The great thing about this program is by making your computer searchable, this program frees you from having to manually organize and kind your files, emails, and downloads. You no more have to mull over where in your PC the information you are looking for is residing – in your email, documents or webpages that you browsed recently.

Google Desktop Search
                             Google Desktop Search

At present Google Desktop Search works only with the full text in View and Outlook Express email, text, HTML, Term, Excel and Powerpoint files, AOL chat, and Web pages viewed through Internet Explorer. Other data files like PDF will be probably added in future version.

How it works ?

Google Desktop Search is fairly easy to download and setup. The address for downloading the program is Google Desktop Search is here. Once you installed the program, it starts initial indexing process of your hard disks. This may take several hours for an average size disk. The one-time indexing process only works when the computer has been idle for more than thirty seconds. Indexing for Google Desktop Search is an ongoing process, new files and emails get updated automatically. The search index created by this program resides on your own computer.

On your system tray you will see a swirled icon in Google colors, by clicking on it you will open the regular Google search page with the help of Desktop along side with other search areas. Once the indexing is done, files are looked
in under a second and the results are impressively precise. The top bar shows quantities of files found under the four
categories, which include emails, files, talk and Web history. The email address details are shown in much the same way as regular Google interface. You can choose to see relevant results from all
or any of the categories. You can also sort results by relevance or by day. By simply clicking any result you open up
the file in respective application software.

The email query results are the best! No longer have you had to remember in which folder you kept the email written
to John in reference to Peter. By searching for Peter or John, you will find all relevant email messages and related correspondence. You can read and answer to the found out email fromthe thread. This really saves time when you need to follow up to a large numbers of emails each day.

There are two more text buttons next to the search field. The first is Desktop Preferences and other is Remove Items. Desktop preferences allow you to choose the types of documents you would like the program to include in its index out of available ones. You can even point out not to index specific folders from your hard disk. If you share your PC with others, it’s a good idea to eliminate your private folders from the Desktop index. You can also specify never to index certain websites from your cached web history as well. The Remove items button enable you to remove selected results from the index.

The advance search option allows you to search by phrase by putting the phrase within quotation marks, to get rid of a word from search by putting a minus sign in front of the word, to search by document type, and to search within an online Web address. A neat feature is to integrate your desktop search with your web search. This is very handy if you have already done an extensive search for some information and after a few days doing search for similar information once again.

Privacy question

By default, Google Desktop Search collects a limited amount of non-personal information from your personal computer and sends it to Google. This includes summary information, such as the number of searches you decide to do and the time it requires for you to see your results, etc. You are able to opt out of sending this information during the installation process or from the Desktop preferences later. Relating to Google Privacy Policy no personally identifying information, such as your name or address, will be sent to Google without your explicit prior permission.

What’s missing ?

I bemoan not having PDF data files in the search process as yet. I have dozens of e-books and PDF white-papers residing in my PC, and I really would prefer to have them indexed. That way, I’d have been able to read materials, when I needed them most.

The other thing I want to see is clustered result of my query, which shows organized SERP’s into meaningful
hierarchical folders similar to the way Vivi-simo search engine works. This clustering is particularly helpful for desktop search, as this allows us to see other relevant documents connected to the searched term.


Due to Google’s immense popularity as a search engine, it’s logical that most users will prefer Google’s desktop search program as oppose to other similar programs, such as Copernic and Hotbot. Finally you can search your very own computer with similar ease and preciseness as you have been searching the Internet for quite some time.

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